Interns for churches
Thu, May 27 2010

Ministry Internship Grant GUIDELINES March 2010

What are the CCCA (Vic) CGD Ministry Internship Grants?
The Church Growth Department supports churches seeking to grow and develop their people and ministries through internship type programs. Such programs usually are characterised by:
• The church and the intern make a commitment to each other for mutual benefit
• Practical ministry involvement is offered under the supervision of a pastor or other suitably qualified person
• The practical experience is supplemented by some form of formal study (eg Bible College subject(s), distance education, Youth Dimension internship etc)
• The intern will be meeting their own education costs but in order to make ends meet will usually need some form of paid employment
An Internship Grant gives a church the opportunity to pay the intern so that instead of working a casual job, the church can benefit from the intern’s paid employment and gain greater benefit from this process.
Who qualifies for CCCA (Vic) CGD Ministry Internship Grants?
Any of our Victorian churches may qualify for a Ministry Internship Grant, assuming that:
a suitable person is identified by the church leadership
there is a genuine fit between the intern and the ministry needs of the church
the church develops a documented strategy for the internship program that includes:
• A formal description of roles
• A mechanism for regular review by the Church (including a review at least twice yearly with the eldership or leadership) and feedback
• A commitment to develop and sustain prayer support for the intern
• Measurable outcomes
the intern commits to funding the cost of external study
the church matches the Church Growth Departments funding
the church handles the employment responsibilities including PAYG tax, Workcover and superannuation
How much is a CCCA (Vic) CGD Ministry Internship Grant?
The maximum grant will be $8,000 per annum which equates to approximately one day per week at the rates below
• The hourly rate of pay should be in the range of $16-$20 per hour (as of October 2009 – this shall be indexed in line with CPI) and in setting the rate due consideration should be given to the financial position of the intern (eg dependants to support), age and skills.

What are the selection criteria?
Applicants must describe how their project will:
• increase the ministry capacity of their church; and/or
• benefit the intern in the medium and long term
How will applications be assessed?
Applications will be assessed using answers to the questions on the Application (Attached)
What are the funding conditions?
The following conditions will apply to projects that receive a grant:
• The grant recipient must enter into a funding agreement with CGD that sets out the conditions and reporting requirements.
• The grant recipient must spend the grant funds as described in the application.
• The Internship must start and finish in the agreed time, unless a different timeframe is agreed with the CGD.
• The organisation must provide a simple one page summary of the outcomes, and a statement about how the funds were used.

What is the application process? 

Grant applications may be submitted in a number of ways:
• By email to peterkeep@me.com
• By mail to: 
CCCA (Vic) Church Growth Department
17 Drysdale Road
Warrandyte Vic 3113

Applications can be submitted at any time. The CGD will assess your application within two months.

More information
For more information, please call or email Peter Keep 0416 281 827 peterkeep@me.com

Ministry Internship Grant APPLICATION March 2010

Section 1 – Contact information Fields marked (*) are mandatory

Part A: Applicant organisation details
* Church Name:

* Main street address:

* Town / suburb: * Postcode: * State: 

* Postal address (if different from above):

* Town / suburb: * Postcode: * State: 

Authorised person (this is the person who is authorised by the organisation to make the application on their behalf).

* Title: * First name: * Last name: 

Position: 

Telephone: Mobile: Fax: 

Email: 

Applicant organisation’s Australian Business Number (ABN), if applicable:

Section 2 – Intern Overview

Intern’s Name:

Intern’s Role: (attaching a brief job description will suffice)

Intern’s Course and Place of Study: (eg. Diploma of theology at Harvest Bible College)

Benefit to Intern:

Intern’s Ministry Supervision Structure:

Intern’s Spiritual Accountability Structure:

Interns hours:
 Paid ministry hours
 Voluntary ministry hours

Section 3 – Ministry Internship Overview
Amount requested: Dollar for dollar basis? Yes/No (explain)
Benefit to Church:
Church committed to pray for and support intern: YES NO MAYBE
Church ready to handle employee responsibilities: YES NOT YET (explain)
Church Status:
 Size - Average Sunday Attendance
 Staff - Full time
  Part time
  Voluntary
 Approximate annual operating budget for your organisation:
$50,001 - $100,000 □ 
$100,001 - $200,000 □
$200,001 - $300,000 □
$300,001 - $400,000+ □
Percentage allocated to:
Staff %
Missions %
Ministry %
Mortage and other overheads %

Anticipated internship start date:

Anticipated internship completion date:

I am authorised to sign legal documents on behalf of my organisation. To the best of my knowledge, there is no conflict of interest represented by this application and I will notify CGD should a conflict of interest arise.
Tick to confirm □

Declaration
I state that the information in this application and attachments is to the best of my knowledge true and correct. I will notify CGD of any changes to this information and any circumstances that may affect this application. 

* Signature: * Date: 

* Print name: * Position:
(To be signed by a person with delegated authority to apply - i.e. Chairperson, Secretary, Public Officer or Treasurer)

Bank Details
As the preferred method for payment of the grant is direct transfer please supply details of your church account:
Account Name:
BSB:
Account No:

Ministry Internship Grant EVALUATION March 2010
Please supply a quarterly evaluation to the Church Growth Department

Assessing the effectiveness of your project
In answering these questions, please refer to the assessment criteria in your application

QUARTERLY REPORT: How is the Intern benefiting from the Internship?
FINAL REPORT: How did the Intern benefit from the Internship?

QUARTERLY REPORT: How is the Church benefiting from the Internship?
FINAL REPORT: How did the Church benefit from the Internship?

QUARTERLY REPORT: Are there any problems in administering the Internship that need to be addressed?
FINAL REPORT: Were there any problems in administering the Internship that needed to be 
addressed?

FINAL REPORT:
Has all the grant money been expended as per the agreement?

What path do you see and are you encouraging the intern to take next?

Has the internship process and program met your expectations?

 On reflection, would you do such a project again? Why/why not?

* I am authorised to sign legal documents on behalf of my organisation. Tick to confirm □
Declaration
I state that the information in this evaluation and attachments is to the best of my knowledge true and correct. I will notify CGD of any changes to this information and any circumstances that may affect this application. 
* Signature: * Date: 

* Print name: * Position:

Due date for reporting:

Reports may be submitted in a number of ways:
• By email to peterkeep@me.com
• By mail to: 
CCCA (Vic) Church Growth Department
17 Drysdale Road
Warrandyte Vic 3113

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