Small Grants for churches

Small Grants for Existing Outreach New Outreach Projects
GUIDELINES MARCH 2010

What are the CCCA (Vic) CGD Existing & Ongoing Small Outreach Grants?

CCCA (Vic) Small Grants of up to $1000 are available for Victorian churches to:
• help Churches meet licence fees of programs such as Kids Hope
• increase the effectiveness of an existing outreach by providing funding for required training for program such as CRE.

Why is the CCCA (Vic) CGD funding these grants?

Supporting our Victorian church’s efforts to outreach into communities is a key initiative of the Church Growth Department designed to stimulate, support and strengthen the capability and effectiveness of our collective witness.

By allocating small grants the CGD hopes to resource churches to do more.

In supporting the local church the CGD hopes to underpin the outreach capacity of the local Church.

What type of projects might be funded?

Some examples of the activities or projects which could be funded include:
• licence fees for Kids Hope
• costs of accrediting and training CRE teachers

What will not be funded?

CCCA (Vic) Exisiting and Ongoing Outreach Small Grants will not fund:
• existing debts or budget deficits;
• purchases of prizes for programs
• staff salaries or general operating costs not associated with this project;
• equipment purchases not linked directly with the project
• travel costs

What are the selection criteria?

Applicants must describe how their project will:
• increase the outreach capacity of their church; and/or
• involve and encourage more people to become involved in outreach to
benefit their church

How will applications be assessed?

Applications will be assessed using answers to the questions Why?, How?, Who?, and What will the project achieve? (see attached form).

What are the funding conditions?

The following conditions will apply to projects that receive a grant:
• The grant recipient must enter into a funding agreement with the CGD that sets out the conditions and reporting requirements.
• The grant recipient must spend the grant funds as described in the application.
• The activity must start and finish within the time frame agreed to with and by the CGD.
• The organisation must provide a simple one page summary of the project outcomes, a photograph of an activity or event and a statement about how the funds were used.

What is the application process?

Grant applications may be submitted in a number of ways:
• By email to peterkeep@me.com
• By mail to:
CCCA (Vic) Church Growth Department
17 Drysdale Road
Warrandyte Vic 3113

Applications can be submitted at any time. The CGD will assess your application within two months.

More information
For more information, please call or email Peter Keep 0416 281 827 peterkeep@me.com

Existing & Ongoing Outreach Small Grants
APPLICATION March 2010

Section 1 – Contact information Fields marked (*) are mandatory

Part A: Applicant organisation details
* Church Name:

* Main street address:

* Town / suburb: * Postcode: * State:

* Postal address (if different from above):

* Town / suburb: * Postcode: * State:

Authorised person (this is the person who is authorised by the organisation to make the application on their behalf).

* Title: * First name: * Last name:

Position:

Telephone: Mobile: Fax:

Email:

Applicant organisation’s Australian Business Number (ABN), if you have one:

Section 2 – Project overview

Project name We will use this name on all correspondence. Please use 10 words or less.

Existing / New Project (please delete as applicable)

What are you going to do? Please describe the project in three to four sentences.
We will use this in reports and other publications.

Which communities will benefit from your project?
Describe the place or places that will benefit. Please the suburb or postcode for each place that will benefit. If your project has a wider benefit (e.g. statewide) please provide detail here. Please limit your response to three to four sentences.

What types of people will your project engage?
Age Pre-schoolers □ Primary Schoolers □ High Schoolers □
18-25 years □ 26-40 □ 41-50 □ 51+ □
Social interest Socio-economic disadvantage □ Newly arrived migrants □
Refugee □ Families □
Gender Male □ Female □
Cultural Indigenous □ Culturally and linguistically diverse (CALD) □
Disability People with a disability □

Where will your project happen?
Please provide the address of where most of your planned activity will take place.

Address:

Town / suburb: Postcode: State:

Local government area:

When will your project take place?

Anticipated project start date: Anticipated project completion date:

Section 3 – Project details that address the assessment criteria

Why do you want to do this project?

How will you carry out the project?

*Who will be involved in the project?

What will the project achieve?.

Section 4 – Project budget

Please provide details of the income and expenditure for your project, excluding GST. Note that the total income should equal total expenditure.

You are required to submit your budget using the categories provided. If you cannot provide enough details in this section please provide a summary here and the details on a separate sheet (or sheets) using the same categories.

Income (excluding GST) $
Expenditure (excluding GST)
$

* Amount requested from this program Administration (stationery, postage etc)
Other State Government funding Advertising
Local Government funding Printing
Funds from your organisation Wages (for project only)
Operating costs
Equipment and materials
Education and training
Travel
Other e.g. fundraising (please specify) Other (please specify)

* Total income * Total expenditure

If you have provided expenditure details for Wages, Equipment and materials or Education and training, please provide a breakdown of these costs.

Approximate annual operating budget for your organisation:
Less than $100,000 □ $101,000-200,000 □ $201,000-300,000 □ $301,000+

Number of paid staff:

Number of existing volunteer staff:

How many new volunteers do you expect to involve in your project?
Section 4 – Project budget cont’d

* I am authorised to sign legal documents on behalf of my organisation. To the best of my knowledge, there is no conflict of interest represented by this application and I will notify CGD should a conflict of interest arise.
Tick to confirm □

Declaration

I state that the information in this application and attachments is to the best of my knowledge true and correct. I will notify CGD of any changes to this information and any circumstances that may affect this application.

* Signature: * Date:

* Print name: * Position:

(To be signed by a person with delegated authority to apply - i.e. Chairperson, Secretary, Public Officer or Treasurer)

Bank Details

As the preferred method for payment of the grant is direct transfer please supply details of your church account:

Account Name:
BSB:
Account No:

Existing & Ongoing Outreach Small Grants
EVALUATION March 2010

Assessing the effectiveness of your project

In answering these questions, please refer to the assessment criteria in your application

How well did the project achieve what you hoped for?

Did the involvement levels meet your expectations? Why/why not?

To what extent did the carrying out of the project differ from your expectations?

On reflection, would you do such a project again? Why/why not?

Please report on your budget and explain variations

Income (excluding GST) $
Budget
$
Actual Expenditure (excluding GST)
$
Budget
$
Actual
* Amount requested from this program Administration (stationery, postage etc)
Other State Government funding Advertising
Local Government funding Printing
Funds from your organisation Wages (for project only)
Operating costs
Equipment and materials
Education and training
Travel
Other e.g. fundraising (please specify) Other (please specify)

* Total income * Total expenditure

* I am authorised to sign legal documents on behalf of my organisation. To the best of my knowledge, there is no conflict of interest represented by this application and I will notify CGD should a conflict of interest arise.
Tick to confirm □

Declaration

I state that the information in this application and attachments is to the best of my knowledge true and correct. I will notify CGD of any changes to this information and any circumstances that may affect this application.

* Signature: * Date:

* Print name: * Position:

(To be signed by a person with delegated authority to apply - i.e. Chairperson, Secretary, Public Officer or Treasurer)

Due date for reporting:
Reports may be submitted:
• By email to peterkeep@me.com
• By mail to:
CCCA (Vic) Church Growth Department
17 Drysdale Road
Warrandyte Vic 3113